Form: Hiring New Staff

Workday Cutover Notice: Due to Financial Transformation Go Live this July, there may be some delays in processing New Hire requests. Specific deadlines are listed in this PDF.

At this time EOHR is requesting that any any new hire requests with posting dates or hire dates (for direct hires only) prior to July 1 be submitted to EOHR as soon as possible to meet the approval deadlines established by central HR.

If you have any questions on the timeframe for completion for a specific new hire staff request, please reach out to a member of the EOHR team for guidance. We will be happy to advise you on the timeframe for completion and any requests that may be impacted due to Workday FT Go Live.

Deadlines to be aware of when submitting a new request:

5/01/2023: Deadline for creating new positions or editing vacant positions*
6/09/2023: Deadline for posting positions

*These deadlines are not applicable to hourly and ASE Student Appointments.

NOTE: These deadlines are reflective of when the actions need to be fully submitted in Workday by our central HR partners in Compensation, ISC, and Recruiting. As all requests undergo a preliminary review by EOHR, it is essential that you submit your requests as soon as possible.

Contacts for questions: Erin Heckman (erinh731@uw.edu) or Maria MacGregor (marian4@uw.edu)

____________________

Use this form to initiate a request to create a new position for recruitment ("new position") or to fill an existing position ("replacement position").

Required fields are denoted with a red asterisk *

Your Name(Required)

Your Email(Required)

Enter your UW email address

Position Type(Required)

Name of person being replaced(Required)

Position Classification(Required)

Is this a Work Study position?(Required)

Yes

Is this a direct hire?(Required)

Yes

Student Name(Required)

Student ID Number(Required)

Student Status(Required)

Undergraduate

Graduate/Professional

Position Title(Required)

Proposed Start Date(Required)

Position Duration(Required)

Proposed End Date(Required)

Proposed Salary Type(Required)

Proposed Minimum Payrate(Required)

Proposed Maximum Payrate(Required)

Proposed FTE(Required)

The FTE will be considered as a percentage (%)

Please enter a number from 1 to 100.

Proposed Hours per Week(Required)

Please enter a number from 1 to 40.

Unit(Required)

AP Sub-Unit(Required)

ASA Sub-Unit(Required)

PRES Sub-Unit(Required)

HSS Sub-Unit(Required)

UWFT Sub-Unit(Required)

DCCS Sub-Unit(Required)

Supervisor Name(Required)

Hidden

Supervisor Name

First

Last

Hidden

Position Location

Hidden

Outside WA Location(Required)

Hidden

Outside US Location - Country

Proposed Position Description & Supporting Documents(Required)

Position Description: Attach the proposed position description for this new hire. The position description must utilize one of the following templates - Professional Staff, Classified Staff, or Student/Hourly Position.
Pre-approval documentation: Unit head approvers must attach supporting documentation of approval based upon EOHR approval flow.
Other supporting documentation: Please attach any additional background documentation that would be helpful to the EOHR team when reviewing this request.

Drop files here or

Accepted file types: pdf, doc, docx, xls, xlsx, Max. file size: 15 MB.

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